Poland is taking significant steps toward implementing the EU Pay Transparency Directive. From 24 December 2025, new rules will apply to the recruitment process, requiring employers to disclose starting pay or salary ranges to candidates and use gender-neutral job titles. 

Meanwhile, a draft bill published on 16 December 2025 outlines comprehensive measures to enforce pay equity across the workforce, including mandatory job evaluations, annual wage gap calculations for larger employers, and new employee rights to pay information. If adopted, these broader obligations are expected to come into force on 7 June 2026, with penalties of up to PLN 50,000 (approximately GBP 10,400) for non-compliance.

Here's more information about where things stand:

Obligations in the recruitment process – Implemented

The Act, which partially implements the Pay Transparency Directive, will take effect on 24 December 2025. Its scope is limited to pay transparency during recruitment. Employers must inform candidates of starting pay or salary ranges either in job advertisements or, at the latest, before the interview or the employment agreement is concluded. In addition, job titles and adverts must be gender-neutral, applicants must not be asked about their current or previous pay and recruitment processes must be free of discrimination.

Broader pay transparency obligations – Draft legislation

Separately, on 16 December 2025, the Polish Government published a draft bill that seeks to comprehensively implement the other provisions of the directive.

Under the draft law, and among other obligations:

  • all employers will be required to conduct job evaluations (taking into account Polish Labour Code and EU PTD criteria (mandatory criteria being skills, effort, responsibility and working conditions) to establish the applicable job categories;
  • they will also need to ensure that any differences in remuneration for employees performing the same work or work of equal value is justified by objective, gender-neutral and unbiased criteria;
  • employees will be granted new rights to pay information, with reduced timeframes (vs the Directive) for employers to respond;
  • employers with at least 100 employees (including temporary workers) will need to calculate the wage gap annually;
  • reporting obligations will then apply to employers with 100–249 employees (they must report every three years) and to those with more than 250 employees (they must report every year); and
  • if the wage gap in a given category is ≥ 5% and there is no objective justification, employers will have six months to implement remedial measures (in co-operation with trade unions).

Violation of most of the obligations under the draft legislation will be punishable by a fine of up to PLN 50,000 (approximately GBP 10,400).

The bill is expected to become effective on 7 June 2026 but could be subject to change before it is finalised.

Tool to help with job evaluation

The Government has also published a draft tool aimed at assisting employers with ‘job evaluation’, the process by which they can determine the relative value of roles within their organisation for the purposes of the directive. The draft tool is formatted as a downloadable Excel document. The tool is voluntary and open for feedback until 9 January 2026.

What this means for employers

These developments signal a major shift in pay transparency obligations for Polish employers. While the initial recruitment-related requirements are relatively straightforward, the forthcoming rules will demand significant preparation - particularly around job evaluation, pay structure reviews, and reporting systems. Employers should start assessing their current practices, engaging with trade unions where required, and planning for compliance well ahead of the June 2026 deadline to avoid penalties and reputational risks.

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